The Institute’s limited re-opening and protection plans

COVID-19 – LIMITED RE-OPENING PLAN

 

Beginning 8 June 2020, and until further notice, the Institute will be open to staff, faculty and students with a badge, according to the hours defined below. The Institute remains closed to the public, apart from visitors with scheduled appointments. 

The terms of this limited re-opening were defined with respect for the prescriptions and recommendations of the public authorities, in particular the principles of traceability and social distancing. The former is assured by badged access, the latter by reorganising spaces to ensure proper protection. 

As a consequence, each person working in an open space or sharing an office must conform to their scheduled presence hours as prepared by each head of service, centre or department. Activities carried out on the Institute’s premises are carried out in strict compliance with established protection measures. 

Teleworking should be privileged as much as possible. 

ACCESS AND HOURS

Building access now requires a badge (except for Rothschild). At Maison de la paix, access is permitted through the principle entryways in Petals 1 and 2. 

Opening hours are from 7:00 to 22:00, Monday-Friday 
Access outside of these hours may be granted upon request. 

The Library and Cafeteria are open during the following times: 

  • Library
    9:00-20:00, Monday-Friday
     
  • Cafeteria and Restaurant
    The cafeteria is open from 11:00-14:30, Monday-Friday (closed for summer break from 20 July to 16 August 2020)
    The restaurant is closed until further notice. 

PUBLIC GATHERINGS

Public gatherings can be organised with permission from the direction, as long as they respect a maximum capacity of 300 people.  

PARKING

Until 1 September 2020, parking is free for those who already had a parking pass, and open for others upon request. 

RESUME OF THE INSTITUTE'S PROTECTION PLAN

 

For all personnel: staff, professors, researchers, student assistants

The Institute’s Protection Plan describes measures established by the Institute to protect everyone’s health and to avoid the virus’ propagation. 

GENERAL PRINCIPLES

  • Teleworking as a priority: any work activities that can be done remotely will be given priority.
  • Building access is controlled. Building entry is obtained with your badge.
  • Everyone must clean their hands regularly, either with disinfectant or by washing their hands with soap and water.
  • A distance of 1,5 metres is required between people. Department heads must ensure that this is respected and should therefore put in place adequate protection measures (desk spacing, plexiglass protection and floor markings).
  • Surfaces and objects are well-cleaned, on a regular basis after their use, particularly in common spaces.
  • High-risk personnel will continue teleworking. If high-risk people must come to the Institute, they will be provided with adequate protection. 
  • People suffering from COVID-19 symptoms must remain at home. If they are at work and experiencing symptoms, they must go home and follow self-quarantining guidelines as indicated by the FOPH.
  • Activity monitoring and respect for the established protections. 

S.T.O.P. CORONAVIRUS 
 

Guide to measures and principles at the Graduate Institute

S.T.O.P. | SUBSTITUTION

  • Prioritise teleworking by all means possible.
  • Privilege online meetings and work.
  • Dematerialise document and information exchange flows to avoid direct contact.
  • Avoid public transport during peak hours; privilege other means of transport like soft mobility. 
  • Guarantee high-risk people that they will not be exposed. No requirement is set by the employer for the people concerned. If necessary, an alternative teleworking activity can be established for those at high risk. 

S.T.O.P. | TECHNIQUE

  • When necessary, use a plexiglass protection (on pass-through windows, for example)
  • When necessary, separate desks.
  • In waiting lines (at windows, in the Library, for example), heed the floor markings.
  • In the elevators, respect the Institute’s COVID-19 maximum capacity indications: 1 person per elevator.

S.T.O.P. | ORGANISATION

  • Organise rolling schedules for personnel sharing the same spaces or desks.  
  • Respect the 1,5-metre distance with your colleagues, interlocutors and anyone else in the common areas and the offices as well as the building’s exterior. 
  • Non occupied offices may be shared among staff.
  • The number of people together in meeting rooms, kitchens and pause areas will be reduced (1pers. = 4m2).
  • Shift working hours to avoid using public transport during peak hours. 
  • Extend working hours so teams are not all required to work during the same time period.

S.T.O.P. | PROTECTION

  • Regularly wash hands, either with soap and water or with antibacterial hand gel (everyone should have their own personal bottle). 
  • Clean hands with antibacterial hand gel before and after using shared material. 
  • Wear a mask if the two-metre social distance cannot be guaranteed (notably on public transport). 
  • Regularly disinfect common work spaces with antibacterial gel and a paper towel (found in the bathrooms).
Icone PDF
CORONAVIRUS

PLAN DE PROTECTION DE L’INSTITUT - VERSION INTEGRALE