FAQs

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Before contacting us, try to find the answers to your questions below. Many documents, forms and administrative information therein and resourcefulness is a professional skill much appreciated by the employers!


Internships and jobs


 

Visas and residence permits


     

Support


 

Miscellaneous


     

Health insurance


   

 

Internships and jobs
 

Access to the internships and jobs offers

As a student, you can access the Career Services platform by logging into the right window "Jahia Login" with your Graduate Institute password.

As an alumnus, you can access our online services thanks to the passwords written in our newsletter "News of the Week - Alumni".

 

Credits for an internship

Please consult the FAQs.



General rules

Non-European students are not allowed to work during the first six months of their stay in Switzerland.
European students can directly start working upon their arrival in Switzerland.

Work activity during your studies (=activité accessoire):

Students can work up to 15 hours per week (37.5%) during the course period and 40 hours (100%) during the official academic holidays. See the academic calendar to know the dates of each period.

PhD students can work 20 hours per week if the work is directly related to the thesis. The position must also be in the Institute (teaching assistants and research assistants). If these conditions are not met, the student is only allowed to work up to 15 hours per week.
For more information about teaching and research assistants, please visit the Assistant Association (ADA).

 

Work authorisation

A work authorisation is mandatory to start an activity, whether paid or not.

Once you have found an employer, you must gather and complete the following documents:

  • K form
  • Copy of your passport
  • Attestation from the Alumni Relations and Career Services
  • Proof of payment of fee

o CHF 65.00 for Europen citizen
o CHF 95.00 for non-European citizen

Send or drop your work authorisation application no later than two weeks before the start of the activity at:
Office cantonal de la population et des migrations (OCPM)
Service des étrangers
Route de Chancy 88
Case postale 2652
1211 Genève 2


You can also send your request via email at emploi.ocpm@etat.ge.ch. Please mention Actitivé accessoire - IHEID in the email subject.
 

Career Services attestations

To obtain an attestation from the Career Service to apply for work authorisation, send your request to career@graduateinstitute.ch.
Remember to send us the following:

  • Employer name
  • Name of your manager or point of contact
  • Start date
  • End date
  • Contract type (internship, fixed term contract...)
     

Unemployment

The conditions for obtaining unemployment benefits in Switzerland are available on the website of the Cantonal Employment Office (Office Cantonale de l’Emploi - OCE).
 

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Visas and residence permits
 

Visas

Information about about visas is available here.

 

Residence permit

Information about residence permit is available here.

 

Residence permit renewal

For your residence permit renewal, send your file  before the end of validity of your residence permit the following documents:

  • K form
  • Copy of your passport
  • Copy of your residence permit
  • 1 passport picture
  • Certificate of registration at the Institute (available on your Campus account after the payment of the tuition fees)
  • Proof of payment of fee

o CHF 65.00 for Europen citizen
o CHF 102.00 for non-European citizen
 

Send or drop your request to:
Office cantonal de la population et des migrations (OCPM)
Service des étrangers
Route de Chancy 88
Case postale 2652
1211 Genève 2
 

The OCPM may also ask you the following documents:

  • Proof of financial means

o Copy of your current account
o Copy of your employment contract or employment certificate
o Certificate of Scholarships
o …

  • Proof of residence in Switzerland

o Copy of lease agreement
o Form SE if you're roommate or sublease
o Copying a hotel reservation bill or hostel
o …

 

Residence permit extension

After graduation, you can extend your student residence permit for a period of six months with the Neirynck law to find a job in line with your degree. This period is not renewable and the work permit thereafter cannot be guaranteed.

During this period of 6 months, you cannot work more than 15 hours a week. These 6 months should help you find a job in line with the degree you obtained.
The Neirynck law does not exempt your potential employer to apply for a permit. This request may be refused by the Swiss authorities.

To extend your student residence permit, you must provide the following documents before the expiration of your student residence permit:

  • Copy of your diploma or transcript of your grades
  • K form
  • Copy of your passport
  • Copy of your housing contract or any other  document proving your residency in Switzerland
  • Proof that you have the financial means to live in Switzerland (eg. copy of your bank account)
  • Proof of payment of fee

 

Send or drop your request to:
Office cantonal de la population et des migrations (OCPM)
Service des étrangers
Route de Chancy 88
Case postale 2652
1211 Genève 2

 

Exchange semester

If a student goes abroad for a semester, but

  • remains registered in the Graduate Institute, Geneva;
  • did not leave Switzerland for more than 6 months;
  • maintains an address in Geneva;


He/She can keep his residence permit (apply for a renewal of his/her residence permit). In this case, at the time of his return from exchange semester, it is possible to work (without waiting 6 months for the non-EU students).

If one of these conditions is not met, it is necessary that the student announce his/her departure and request a new residence permit. For non-EU students, a departure from Switzerland is registered and, upon his/her return to Switzerland, the period of six months must be respected before being allowed to work.

 

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Support

 

Career Counselling

The Career Services enable you to make appointments to prepare your internship and job searches. Visit our career counselling page to know our various services.

 

Scholarships

Information about scholarships and financial aid here.

 

Student Support

Find out more about our Student Support here.

 

Antenne H

Find out more about the Antenne H here.

 

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Health insurance

Our partner Advisor Swiss Insurance SA will answer all your questions about your health benefits. Do not hesitate to call the assistance centre and to download the mobile application (available on iPhone and Android) to track all your procedures.

More information can be found here.

 

Miscellaneous

 

Professional Training Programme offered by the Career Services

Workshops offered by the Career Services are free of charge. Registrations to attend the events are mandatory. Due to logistical matters, you must send an email at career@graduateinstitute.ch if you cannot attend an event for which you registered.

 

Services proposed by the Career Services

All of our services are described here.

 

Change of address / situation

As a student, remember to update your contact information on your Campus account.
As an Institute employee (research assistant and teaching assistant library ...) remember to also provide your new information to the Human Resources Services.

 

Business cards

PhD and Master students, as well as exchange students and students enrolled in Executive Education, have the possibility to order their business cards at the price of CHF 50 per 100 cards.

 

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